To Add New Degrees or Modify Existing Degrees, you will need a separate login and password for the OhioLearns Course Catalog Maintenance page. Deb Segner or Katie Giardello can provide you with this access. You can contact Deb at dsegner@oln.org, or Katie at kgiardello@oln.org or call 614-485-6737.

The OLN degree transition Web pages are designed to provide accurate information to students about Ohio degrees and certificates offered at a distance. The information is focused in two areas: 1) information about degrees or certificates and 2) institutional contact information for a specific degree or certificate.

To add new degree or certificate information, on the catalog maintenance main menu page, click on Add New Degree. This will take you to a data entry screen. The data is combined with Institutional Information for Best Practices to create degree/certificate transition pages.


Key:

Underlined - Field Name

Italicized - Data entry method

Normal – Data description

1. Institution: Should be identified on the top blue band of the form
2. Degree Name: Text Field - Identify the official name for this degree at your institution
3. Degree Level: Pull down menu - Identify the degree level, or whether it is a certificate, or “other.”
4. Degree Description: Text Field - Briefly describe the degree or certificate. What is it focus? Who is it for? Are there any special considerations that need to be stated that should not appear under Admission/Prerequisites Requirements?
5. Delivery Modes: Check list - Check all that apply.
6. Admission/Prerequisites Requirements: Pull down menu -List those that apply
7. Degree information in CAS?: Pull down menu – Respond “Yes” or “No”
8. Degree CIP Number: Text Field – Enter the degree or certificate Classification of Instructional Programs Number. Use the provided link to access the codes.
9. Percent of Program offer at a distance: Pull down menu – Identify what percent of the program is actually offered at a distance. Future catalog policy group discussions may limit programs listed based on this percentage. Currently, we have tried to use a 70% rule: that 70% of any program listed would have to be offered at a distance.
10. Program Contact: Text Field – Name of individual on your campus who can respond to inquiries regarding this degree.
11. Program Department: Text Field – Name of department the degree/certificate is housed at your institution.
12. Program Contact Phone: Text Field – Phone number of department the degree/certificate is housed at your institution.
13. Address: Text Field - Address of department the degree/certificate is housed at your institution.
14. City: Text Field - City of department the degree/certificate is housed at your institution.
15. Program e-mail: Text Field – Email address of an individual in the department the degree/certificate is housed at your institution who could respond to inquiries.
16. Transition Page URL: Text Field – The URL of the institutions Web page describing the degree/certificate housed at you institution. This field is optional but highly recommended.
17. Career Fields: Please identify which of the listed career fields this degree or certificates would best be included under. This field may be modified by OLN to ensure continuity under all submissions.
18. Degree Interests: Please identify which of the listed interests’ fields this degree or certificates would best be included under. This field may be modified by OLN to ensure continuity under all submissions
19. Logo: This identifies the designate logo for your institution. If a file name appears, we have a copy of your logo on file. If one does not appear, please send an e-mail message with an attached image file to webmaster@oln.org. The logo should be 100 X 150 pics in size.

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